![]() ![]() A sheet appears with a date field any items completed before that date, or dropped items that haven’t been changed since that date, will be moved to the archive. To archive your old data, choose Move Old Data to Archive from the File menu. Most of the items are probably completed or dropped items that you rarely or never need to review, so OmniFocus includes a command to archive those old items to a different file, keeping your main database sprightly and nimble. ![]() Creating an ArchiveĪfter a while of using OmniFocus every day, your database may become quite large, and especially if you synchronize with a mobile device, things could get quite slow. When your database grows large, unwieldy, or full of obsolete items, or when you need to refer back to versions of your data from days gone by, the archiving and backup features of OmniFocus for Mac here here to lend a hand. See this support article for more details on TaskPaper syntax and a list of supported TaskPaper tags. This can be used to (for example) batch process dozens or hundreds of OmniFocus items at once, round-tripping them out from OmniFocus in the TaskPaper syntax, performing the batch processing actions, and bringing them back to OmniFocus without loss of important metadata. So while Copy as TaskPaper can be used to share OmniFocus items with TaskPaper itself, its primary use is as an intermediary between OmniFocus and other apps that support TaskPaper’s tag system. OmniFocus also supports pasting plain text lists formatted in TaskPaper syntax into the open window of an OmniFocus database. The Edit > Copy as TaskPaper menu item provides an easy way to bring items and their properties (such as due date, tag, or repeat type) from OmniFocus to any other app that supports the TaskPaper tag syntax. ![]() Most aspects of an OmniFocus item can be represented as tags in the plain text syntax used by Hog Bay Software’s to-do list app TaskPaper. To change the position of the OmniFocus widget in Notification Center, click Edit at the bottom of the Today pane. With the Today extension turned on, you can view items that are due soon and overdue in Notification Center, and when they’re complete, check them off right there - the items’ status updates in the app along with any changes you make.Ĭhoose which items appear in Today notifications with OmniFocus’s Badges preferences. OmniFocus brings a status summary to your desktop with the OmniFocus Today extension, which you’ll find listed in the Extensions section of macOS System Preferences. This appendix lists ways that OmniFocus can be used in tandem with other software to help you achieve your goals. Beyond what you can do with OmniFocus alone, the app interacts with other apps and services to help you get stuff done with even greater convenience and efficiency. OmniFocus as a standalone app is an incredibly powerful tool. ![]()
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